Changes from report parliamentary committee draft to plenary report

Change 9 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed2. Notes that the Court of Auditors (the ‘Court’), in its Annualannual Reportreport for the financial year 2024 (the ‘Court’s report’) examined a sample of 70 transactions under the heading ‘Administration’, the same number as in 2023; whereas the Court further states that administrative expenditure comprises expenditure on human resources, including expenditure on pensions, which in 2024 accounted for approximately 69 % of the total administrative expenditure, and expenditure on buildings, equipment, energy, communications and information technology (IT), and that its work over many years indicates that, overall, thisadministrative spending is low risk;

Change 10 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Added4. Notes that cohesion policy contributes significantly to citizens’ trust in the Union by delivering concrete and visible results through regional and local projects, thereby reinforcing the legitimacy of Union action on the ground; underlines that in this context the Committee plays a key role in bringing Union citizens closer to Union decision-making;

Change 11 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed4.5. Notes from the Committee’s annual activity report for 2024 (the ‘Annual report’) that the final adopted budget of the Committee was EUR 123 178 345 in 2024, including the Amending Budget 5/2024 (salary related), representing an increase of EUR 6 502 953 (i.e. + 5,60 %) compared to 2023; notes with satisfaction that the rate of the Committee’s budget implementation of current year commitment appropriations was 99,9 % in 2024 (the same as in 2023), and the current year payment appropriations execution rate increased from 91,20 % in 2023 to 91,90 % in 2024; welcomes further an increase in the execution rate of C8 appropriations (carried over from 2023 to 2024) from 85 % in 2023 to 92,20 % in 2024, whereas the appropriations carried over from 2023 to 2024 were EUR 12 578 853 compared to EUR 10 540 464 in the previous year; commends the Committee for its consistently high budget implementation rate over the years due to optimisation in budget planning and execution,execution in light of persistent budgetary pressures; acknowledges, in this context, the Committee’s structural underfinancing -underfinancing, particularly in light of its role as an innovative frontrunner and testing ground for practices that could benefit the wider Union’sUnion Administration,administration, and recognises its need for additional resources to effectively achieve its objectives;objectives, while respecting budgetary discipline;

Change 12 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Removed5. Notes that the implementation rate of C1 appropriations of budgetary item 1000 ‘Office expenses of Members’ decreased from 76,20 % in 2023 to only 13,90 % in 2024; notes the Committee’s explanation whereby allowances for office expenses for 2024 were executed at the beginning of 2025 with C8 appropriations; notes that the Committee has addressed the low implementation rate in 2023 of C8 appropriations of budgetary item 2007 (‘Fitting-out of premises’) by avoiding initiation of large building projects at the end of year and by making intermediate payments for long-term project to prevent late invoices; notes however a decrease in the execution rate of that item’s C1 appropriations from 99,20 % in 2023 to 51,90 % in 2024 due to the timing of renovation of some of the Committee’s elevators;

Added6. Underlines that the Committee’s high budgetary execution rates and low error levels demonstrate that decentralised implementation, close to regional and local authorities, can ensure both sound financial management and tangible results for citizens, while recognising the need for additional resources; calls on the Commission to fully involve the Committee, within its institutional mandate, in the monitoring and evaluation of Union spending, including in decisions that concern the post-2027 Union budget, in order to strengthen further the accountability, transparency and performance of cohesion projects that aim to reduce economic, social and territorial disparities;

Added7. Notes that the implementation rate of C1 appropriations of budgetary item 1 0 0 0 ‘Office expenses of Members’ decreased from 76,20 % in 2023 to only 13,90 % in 2024; notes the Committee’s explanation whereby allowances for office expenses for 2024 were executed at the beginning of 2025 with C8 appropriations; notes that the Committee has addressed the low implementation rate in 2023 of C8 appropriations of budgetary item 2 0 0 7 ‘Fitting-out of premises’ by avoiding initiation of large building projects at the end of year and by making intermediate payments for long-term project to prevent late invoices; notes however a decrease in the execution rate of that item’s C1 appropriations from 99,20 % in 2023 to 51,90 % in 2024 due to the timing of renovation of some of the Committee’s elevators;

Change 13 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed7.9. Notes in the context of Russia’s war of aggression against Ukraine, that the Committee continued to be affected in 2024 by rising costs of energy, transportation, accommodation and by indexation mechanisms linked to inflation rate, which have had an impact directly or indirectly, on expenditure for raw materials, external contractors, energy, travel, rents, lease and maintenance of buildings, among other; notes that from 2022 to 2025, the cumulative costs increase linked to indexation was +21,50 % for rent and building lease payments and +15 % for maintenance and security contracts, and from 2022 to 2024 the average cost for a Member traveling to and from Brussels increased from EUR 1 200 to EUR 1 620; notes in this context an increase in the number of Committee’s budgetary transfers from 31 in 2023 to 42 in 2024, in part to cover contracts impacted by high inflation and indexation; commends the common actions of the Committee and the EESC to secure better dealsinterinstitutional collaborations through digitalisation and joint procurement efforts; welcomes the Committee’s renewed energy saving-measures in 2024 which are key in mitigating effects of rising costs of energy; acknowledges, however, the need of all Union institutions to improve their budget management by also taking into account price volatility, especially in the energy sector, when concluding contracts with service providers;

Change 14 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Removed8. Notes an increase of payments made for the members of the Committee, from budgetary item 1004, from EUR 7 955 968 in 2023 to EUR 8 036 613 in 2024, which represents an increase of 1 % (down from +20 % the previous year); notes that 8 231 payments were made for travel expenses, 4 188 payments for travel allowances, 7 303 payments for meeting allowances for in-person participation and 164 payments for remote participation in 2024; notes from the Committee’s follow-up to the observations in the resolution of Parliament concerning the 2023 discharge (‘the Follow-up report’) that the Committee adopted a revised set of rules on travel reimbursement and payment of allowance to Committee members in 2024 with several measures aimed at reducing unnecessary costs and carbon emissions, as recommend by Parliament in previous discharge resolutions;

Added10. Calls on the Committee’s administration to actively identify and implement cost-saving measures, including through the increased use of hybrid meeting technologies, the optimization of building usage, the consolidation of administrative activities and the reduction of unnecessary logistical expenses; requests regular progress reports on the measures implemented and savings achieved;

Added11. Notes an increase in payments made for the members of the Committee, from budgetary item 1 0 0 4, from EUR 7 955 968 in 2023 to EUR 8 036 613 in 2024, which represents an increase of 1 % (down from +20 % the previous year); notes that 8 231 payments were made for travel expenses, 4 188 payments for travel allowances, 7 303 payments for meeting allowances for in-person participation and 164 payments for remote participation in 2024; notes from the Committee’s follow-up to the observations in the resolution of Parliament concerning the 2023 discharge (‘the Follow-up report’) that the Committee adopted a revised set of rules on travel reimbursement and payment of allowance to Committee members in 2024 with several measures aimed at reducing unnecessary costs and carbon emissions, as recommend by Parliament in previous discharge resolutions;

Change 15 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed11.14. Notes that the Committee’s current rules set the flat-rate remote meeting allowance at 50 % of the regular meeting allowance, with the latter being EUR 367 and the former EUR 186,50 after indexation; notes that the total amount paid for remote meeting allowances remained low compared to previous years, after a significant return to in-person meetings was registered in 2023; notes nevertheless a slight increase ofin the amount paid from EUR 32 632 in 2023 to EUR 38 104 in 2024; notes from the QuestionnaireCommittee’s replies to the questionnaire submitted by the Parliament’s Committee on Budgetary Control for the 2024 budgetary discharge (the ‘Questionnaire’) that only meetings of non-statutory Committee bodies can be conducted online or in hybrid format, whereas remote participation is monitored through the Interactio platform and the extraction of .csv files therefrom; calls on the Committee to strengthen the transparency and proportionality of the system of remote participation allowance in order to reinforce public trust and stresses that financial compensation for remote attendance must be strictly justified; considers that, although remote attendance is an important instrument for modern institutions, since it reduces meeting costs and enables broader participation, the allocation of ana reduced allowance for Committee bodies participating remotely in meetings, even if reduced and limited to certain types of events, iscan difficultbe a proportionate and fair measure for members’ responsibility and preparation requirements; notes, however, the publicimportance toof understand;ensuring notestransparency thatand thisproportionality isregarding especiallythe truelevel givenof such allowances, mainly where differences exist between Union bodies for remote attendance; considers that the current level of the remote meeting allowance paidrequires tofurther membersjustification in terms of thecost Committeeeffectiveness, isproportionality 20and %public higheracceptability; thancalls thatfor paida wider and more systematic use of online and hybrid meeting formats, where appropriate, in order to membersreduce travel-related expenditure, enhance cost efficiency, limit environmental impact and improve public trust in the prudent use of Union funds and to assess the EESCpossibility of harmonising the Committee’s rules with those applied by the EESC, or to provide a clear and transparent rationale for remotemaintaining attendance;a differentiated system;

Change 16 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed13.16. Acknowledges that the Committee plays a fundamental role in contributing to the Union’s policy development and decision-making processes by representing the interests of local and regional authorities within the Union, thus bringing Europe closer to its citizens and increasing the democratic legitimacy of Union legislation; notes from the Annual report that for 2024, as part of its annual operational plan, the reporting of the performance of the Committee was based on 26 objectives, the achievement of which was assessed through 87 quantitative indicators; calls on the Committee to further strengthen the outcome -and impact-oriented indicators to better demonstrate the impact and the added value of the Committee’s activities on Union policies; whereas the targets of the majority of those indicators (approximately 74 %) was achieved with a level of 90 % or more, six were partially achieved with a level of less than 90 % and six were not achieved; notes from the Questionnaire that it implemented a comprehensive planning and reporting cycle, which included the creation of a central risk register and a risk assessment exercise for all objectives in the annual operational plan in 2024; encourages the Committee to continue to work on performance improvement as well as effectiveness improvement; welcomes the Committee's efforts to introduce reformative and innovative solutions, streamline the administration and avoid overlapping roles with other bodies;

Change 17 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Removed14. Notes that the Committee pursues its mission through opinions, which refer to legislative proposals made by the Commission (referrals), own-initiative opinions, which call on the Union institutions to take action, and through resolutions, which highlight the Committee’s positions on specific topics; notes that, in 2024, the Committee adopted 53 opinions (the same as in 2023) and four resolutions (six in 2023);

Added17. Underlines the relevance and strategic value of performance indicators and invites the Committee to further consolidate its indicator framework, ensuring the reporting of outcomes and impact rather than administrative activity alone;

Removed15. Notes with satisfaction from the Committee’s 2024 annual impact report (the ‘Impact report’) the Committee’s political achievements in 2024 with respect to its three political priorities for 2020-2025, thereby reinforcing the Committee’s role in shaping Union policy at regional and local level; notes that the Committee’s input from declarations and recommendations from opinions have had an impact on key Union policy areas such as climate change, nature, energy and green economy (via, e.g., the report ‘Green deal 2.0’ which influenced Council conclusions and the Committee’s opinion on Regulation (EU) 2024/1991 of the European Parliament and of the Council ), transport (via, e.g., the Committee’s opinion on the Greening Freight Transport package which influenced relevant draft reports of Parliament), and health (via, e.g., the Committee’s opinion on Regulation (EU) 2025/327 of the European Parliament and of the Council which influenced the final compromise text); notes in addition that proposals made by the Committee influenced the Commission’s decisions to launch a pilot project of EUR 23 million for cofinancing regions and cities for the reintegration of the long term unemployed into the labour market and to launch the European Affordable Housing Plan addressing energy, poverty and sustainable housing; further notes that the declaration adopted at the European Summit of Regions and Cities held in March 2024 in Mons provided input to the European Council’s Strategic Agenda and the Commission’s Political Guidelines;

Added18 Notes that the Committee pursues its mission through opinions, which refer to legislative proposals made by the Commission (referrals), own-initiative opinions, which call on the Union institutions to take action, and through resolutions, which highlight the Committee’s positions on specific topics; notes that, in 2024, the Committee adopted 53 opinions (the same as in 2023) and four resolutions (six in 2023); recognises the Committee’s political achievements in 2024 and its role in integrating local and regional perspectives into Union policymaking, thereby enhancing citizen involvement;

Removed16. Considering the important role of the Committee in increasing the democratic legitimacy of Union legislation by providing an active coordination of regional and local authorities, supports the Committee in its effort to provide more territorial impact assessments; notes with satisfaction that the Committee has created a fully-fledged mechanism for stakeholder consultation to collect views before issuing its opinions, thanks to the involvement of various local and regional networks, alliances and hubs; appreciates that the voices of non-Union partners are also taken into consideration through, e.g., the European Alliance of Cities and Regions for the Reconstruction of Ukraine and the Euro-Mediterranean Regional and Local Assembly;

Added19. Notes with satisfaction from the Committee’s 2024 annual impact report (the ‘Impact report’) the Committee’s political achievements in 2024 with respect to its three political priorities for 2020-2025, thereby reinforcing the Committee’s role in shaping Union policy at regional and local level; notes that the Committee’s input from declarations and recommendations from opinions have had an impact on key Union policy areas such as climate change, nature, energy and green economy (via, e.g., the report ‘Green deal 2.0’ which influenced Council conclusions and the Committee’s opinion on Regulation (EU) 2024/1991 of the European Parliament and of the Council), transport (via, e.g., the Committee’s opinion on the Greening Freight Transport package which influenced relevant draft reports of Parliament), and health (via, e.g., the Committee’s opinion on Regulation (EU) 2025/327 of the European Parliament and of the Council which influenced the final compromise text); notes with satisfaction that proposals made by the Committee influenced the Commission’s decisions to launch a pilot project of EUR 23 million for cofinancing regions and cities for the reintegration of the long term unemployed into the labour market and to launch the ambitious, first-ever European Affordable Housing Plan addressing energy, poverty and sustainable housing and reaffirming that access to housing is a fundamental right; further notes that the declaration adopted at the European Summit of Regions and Cities held in March 2024 in Mons provided input to the European Council’s Strategic Agenda and the Commission’s Political Guidelines;

Change 18 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed18.23. Notes with appreciation that in 2024 the Committee continued implementing measures to improve its internal management and modernise its administration, streamline its processes and enhance cost-effectiveness;cost effectiveness; welcomes the improved use of digital tools, in particular the efforts aimed at simplification, administrative efficiency and the reduction of unnecessary internal procedures; notes from the Questionnaire and the Annual report the progress made in 2024 with regard to digitalisation and workflow optimisation (e.g., machine translation for routine tasks and the expansion of Microsoft 365 tools and SharePoint), cost savings in operations and facilities (e.g., remote interpretation, energy-saving measures and a hybrid working regime), the improvement of efficiencies (e.g., through contract renegotiations), the simplification of rules and procedures with 63 out of 73 projects completed and a reduction of 20 % in the number of procedures, as well as several other actions in the context of the ‘Going for IMPact!’ plan for the modernisation of the Committee’s administration;

Change 19 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Added24. Stresses that modernisation efforts must be accompanied by a systematic assessment of the tangible benefits achieved, including measurable gains in efficiency, cost savings and processing times; calls therefore on the Committee to establish a methodology to quantify these improvements and to report on them regularly;

Change 20 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed21.27. Notes that in 2024, three new audits were initiated: on the performance of the logistics services delivered to Committee members, on the optimisation of human resources allocation in the directorate for translationtranslation, and on the adequacy of procurement and contract management; notes from the Questionnaire the progress made with regard to ongoing audits on management of vacant posts, personal data protection and performance of the IT organisation in joint services; calls on the Committee to keep the discharge authority updated on the progress made in these matters;

Change 21 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed22.28. Notes that, at the end of 2024, the Committee had a total of 561 members of staff (seconded national experts, interim, intra muros and trainees not included), compared to 559 in 2023; notes that 73 contract agents, compared to 74 contract agents in 2023 and 102 temporary agents, compared to 96 temporary agents in 2023, were employed by the Committee at the end of 2024, out of which 22 contract agents had an open-ended contract, 51 contract agents had a time-limited contract, 49 temporary agents were on permanent posts with time-limited contract, 50 temporary agents had an open-ended contract and 3 temporary agents held a temporary position; notes, in addition, that the Committee employed 39 external service providers working intra muros; recallsstresses the importance of providing permanent contractscontracts, where appropriate, in order to maintain skills, continuity and a productive and stable working environment;environment, while preserving flexibility and merit-based recruitment in line with operational needs; warns against an excessive reliance on external service providers; notes that in 2024 the occupation rate of the posts in the establishment plan was 96,40 % (a decrease from 98 % in 2023) and the turnover rate was 7,30 % (an increase from 6,60 % in 2023), respectively;

Change 22 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed24.30. Notes with regret that the Committee has not yet achieved gender parity in leadership positions, but acknowledges the significant progress made under the Committee’s five-year diversity and inclusion strategy and action plan for 2022-2026; welcomes the election in 2025 of a female President of the Committee, reaffirming the institution’s commitment to advancing gender equality at the highest political level and encourages the Committee to continue its efforts to increase female representations in leadership positions, while emphasising that merit and professional qualifications remain the primary criteria for appointment; notes that, at the end of 2024, the Committee employed 57,1 % women and 42,78 % men, almost the same proportions as in 2023; notes with concern that the proportion of women in senior management positions decreased from 44,4 % in 2023 to 33,3 % in 2024 (it increased back to 44,4 % in 2025) and the proportion of women in middle management decreased from 32,50 % in 2023 to 29,7 % in 2024; notes from the Questionnaire the measures to encourage greater female participation in management roles, including through targeted training and coaching opportunities for female staff aspiring to managerial positions, and the promotion of more flexible working arrangements; reiterates that achieving long-term gender balance in management positions is a core institutional objective and expects the Committee to adopt a concrete, time-bound action plan with measurable targets, intermediate milestones and annual reporting; calls on the Committee to ensure that progress towards parity is both monitored and publicly communicated;

Change 23 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed25.31. Commends the Committee for its actions to also promote gender balance among its members, specifically by sending letters to the Council concerning vacancies and by advocating with the permanent representations and national associations of local and regional authorities involved in the nomination process; notes from the Follow-up report that meanwhile the percentage of female members increased from 23,40 % in 2020 to 28,7 % in 2025; appreciates that the Committee’s new rules of procedure, which came into force in August 2024, include explicit goals to enhance gender balance, particularly in the Committee’s Bureau composition; invitesencourages the Committee to continue engagingpromoting ingender thesebalance, typeswhile ofensuring efforts;that appointments are based on merit, professional experience and qualifications;

Change 24 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed29.35. Notes from the Questionnaire that the number of burnout cases decreased from 18 in 2023 to 6 in 2024; commends the Committee for its proactive approach to preventing burnout, by closely monitoring staff on long-term sick leave through tailored measures which entail regular contact with the respective staff and input from medical experts; notes further that the Committee successfully managed to reintegrate three members of staff in 20232024 after long-term absence as a result of burnout, thanks to a personalised follow-up of long-term sickness leave; welcomes the Committee’s preventive actions taken in 2024 to enhance health and well-being at work, such as offering staff on-site sessions with paramedical specialists (physiotherapist, osteopaths, trainers hired under a framework contract) and organising awareness-raising conferences on health;

Change 25 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Added39. Welcomes the strong and structured social dialogue in organisational change processes throughout 2024; encourages the Committee to maintain and further strengthen the systematic involvement of staff representatives in reforms related, inter alia, to digitalisation, internal reorganisation and new working methods;

Change 26 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed39.46. Notes that no cases of whistleblowing were reported to the Committee in 2024; notes that the Committee did not adopt any new measures concerning whistleblowing in 2024 and continued to rely on the measures in place since 2015 and to promote them through ethics training;training and awareness raising; supports regular mandatory ethic trainings both for staff as well as for management level;

Change 27 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed40.47. Notes that the Committee has a range of anti-fraud measures and actions applicable to its members and its staff which have been implemented by different services; regrets that in 2024 no anti-fraud strategy was in place; notes nevertheless from the Questionnaire that the Committee adopted in 2025 a consolidated anti-fraud framework which represents an intermediate step in developing a comprehensive anti-fraud strategy, whereas the methodology used for this objective will be provided by OLAF; urges the Committee to prioritize the full development and implementation of this strategy, including risk assessment, prevention, detection and follow-up measures; asks the Committee to keep the discharge authority informed on this matter;

Change 28 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed42.49. Notes from the Questionnaire that in 2024, the Directorate for Innovation and Information Technology implemented a new multiannual digital strategy for 2024-2026 which prioritises digital records management, electronic workflows, e-signatures and cloud-based solutions and focuses on four flagship programmes - M365 Digital Workplace, ARES, EdiT, and Cybersecurity - to enhance collaboration, automation, and institutional resilience; highlights the progress of the M365 programme, including migration planning to SharePoint Online, the deployment of Windows 11 and M365 Apps, and the development of an AI strategy with a roadmap for the M365 Copilot pilot in 2025; notes that the Committee began deploying the HAN document management system and advanced towards adopting the EdiT XML editor for legislative drafting; welcomes the shift towards cybersecurity as a shared responsibility, with new training initiatives and a multiannual plan aligned with Union standards; acknowledges improvements in records management, infrastructure, and secure communication tools, including SECABC email, SACHA data transfer, and endpoint management systems; notes with appreciation the Committee’s continued progress in digital innovation, including the transition to a fully paperless and cyber-secured working environment; commends the 2025–20272025-2027 ‘House of the Regions’ Working Plan for prioritising digital transformation to build a modern, agile, and digitally driven institution.

Change 29 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed43.50. Notes that the Committee gradually introduced an artificial intelligence pilot project called ‘Panoramic AI’ that creates a central hub which streamlines access to complex content as of 2024; notes further that the Committee has been actively using the Commission’s AI tools for translation, summaries etc. and has participated as a pilot user to test the GPT@JRC AI pilot solution; notes from the Questionnaire that the Committee’s AI guidelines adopted in 2023 established a baseline for how staff could experiment with AI, for implementing Regulation (EU) 2024/1689 of the European Parliament and of the Council which came into effect in August 2024 and for developing corporate alternatives that align with data protection and ethical standards; welcomes in this context the organisation of information sessions for staff to explain the AI guidelines, the publication of a note on AI literacy for staff and the organisation of workshops to raise awareness about AI in 2024;2024 and encourages the continuation of this practice, including the organisation of regular trainings on safe, ethical and efficient use of artificial intelligence and regular trainings on cybersecurity; acknowledges the added-value of AI tools that boost personal productivityproductivity, such as the M365 CopilotCopilot, and of integrating AI capabilities into IT support tools; stresses that the use of artificial intelligence must be carried out by guaranteeing strict principles of ethical use, transparency, data protection, human oversight, and protection against algorithmic bias or misuse;

Change 30 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed45.52. Notes from the Questionnaire that the Committee did not experience any successful cyberattacks in 2024, as existing detection and prevention measures effectively contained all attempted threats; notes that the Committee took several actions to strengthen its cybersecurity and data protection framework by keeping up to date with the latest developments and best practices in these areas in 2024; notes that some of those actions included the participation of relevant staff in the ‘Personal Data Breach Awareness in Cybersecurity Incident Handling’ exercise organised by the European Union Agency for Cybersecurity (ENISA) and EDPS, participation in the 2024 European Cybersecurity Month and the awareness sessions and in person induction training sessions for staff, especially for newcomers; encourages continuation of this practice, including organisation of regular trainings on cybersecurity; welcomes moreover the introduction of two-factor authentication to enhance access security, the migration of the Committee’s website content management system to a new platform (Drupal) that ensures improved resilience and adaptability, and the continued close cooperation with CERT-EU for real-time threat monitoring and protection against distributed DDoS attacks; notes that the Directorate for Innovation and Information Technology initiated a digital and cybersecurity transformation programme in line with Union and international standards, including Regulation (EU, Euratom) 2023/2841 of the European Parliament and of the Council, the NIST Cybersecurity Framework, and Open Worldwide Application Security Project (OWASP), aiming to reinforce resilience, risk management, data protection and other facets of governance across the Committee;

Change 31 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed47.54. Notes from the Annual report the Committee’s conclusion that one of its major priorities set in 2017, i.e.i.e., ‘geographical concentration of the buildings’ has been achieved; notes the Committee’s view that the successful implementation of the new hybrid working regime lays the ground for further cost savings through space reduction; notes in this context that at the end of 2024 the Committee launched the SPaCES project to transform both working practices and workspaces within the Committee, including by modifying the outfit of the premises, whereas the first step of this project is the relocation of staff based in the B100 building; notes that following joint decision of the Committee with the EESC, the lease of that building will terminate in August 2026; invites the Committee to keep the discharge authority informed of the progress made in this matter;

Change 32 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed50.57. Notes that the Committee continued to implement a variety of green practices in 2024, such as investments in innovative energy-efficient lighting systems, energy meters, sensors installed in critical facilities to monitor CO2 levels, the regulation of building temperatures (air conditioning, heating) depending on the period of the year and the purchase of 100 % green electricity, among others; notes that the Committee applies environmental criteria in all tender procedures and sustainability clauses for tenders above EUR 25 000, as well as customised clauses for tenders with a high environmental impact or when above EUR 60 000; notes with satisfaction that the Committee is integrating environmental aspects into its risk management system and core business processes and has designated EMASEco-Management and Audit Scheme (EMAS) contact points;

Change 33 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed51.58. Appreciates the Committee’s commitment to promoting a sustainable mobility policy for its staff; notes in this context that in 2024 the Committee introduced a flat-rate bicycle allowance of EUR 100 for employees who use a bicycle as their primary means of commuting, extended its bicycle parking capacity and organised breakfast and mobility-themes quizzes; notes from the Questionnaire that, as of 2024, staff can request disbursement of 50 % of the subscription cost for 2ndsecond class train travel (up to a maximum distance of 60 km);

Change 34 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed54.61. Welcomes the budgetary and administrative savings achieved through interinstitutional cooperation, and in particular the close cooperation established at administrative level with the EESC, with which the Committee shares premises and joint services in the areas of translation, infrastructure, medical services, catering, logistics and IT, as well as a joint data protection register, with 470 members of staff and more than EUR 68 million (EUR 140 million if salary-related costs are included) pooled together by both institutions in 2024; welcomes the fact that these savings were reoriented towards the Committee’s political activities, thereby strengthening its capacity to fulfil its mandate; acknowledges that efficiency gains and budgetary savings from the collaboration of the two institutions are significant, to the tune of an estimated tens of millions of euros annually compared to if each committee operated those services independently; reiterates its call to expand as much as possible this cooperation, to the extent of setting up a single administration for the joint services, and keeping separate the services and unit in charge of their core independent mandates; encourages the Committee and the EESC to continue their efforts to develop further cooperation and synergies;

Change 35 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed57.64. Notes that the Committee’s communication activities focus on relationship with press, organisation of events and digital content and social media with a total budget (current year appropriations) of approximately EUR 2,3 million in 2024, i.e., approximately EUR 500 000 less than in 2023; notes from the Follow-up report that underfunding of communication operations makes the Committee dependent on year-end transfers and C8 appropriations, which explains the low budgetary execution rate (48,20 %) of C1 appropriations and high execution rate (98,90 %) of C8 appropriations in 2024 with regard to budgetary item 262 (‘Expertise6 ‘Expertise and […] distribution’);distribution’;

Change 36 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed59.66. Commends the Committee for its actions in enhancing accessibility and historical preservation of its information by: - making all of its documents and publications available in one centralised location through the Publications Office widgets implemented on the Committee’s external website in 2024; - introducing the AI-powered platform Panoramic-AI that offered enhanced user-friendly access to institutional content (relevant documents, presentations, discussions) in 2024; - migrating the Committee’s complete archive of external press releases and news to the Directorate-General for Communications Networks, Content and Technology (DG Connect) newsroom and; - transferring for the first time the Committee’s historical archives to the Historicalhistorical Archivesarchives of the Union in Florence;

Change 37 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed60.67. Acknowledges from the Impact report and the Annual report the Committee’s contribution to Parliament’s communication campaign for the 2024 European elections, by engaging a network of 750 YEPs, promoting Parliament materials, producing go-to-vote videos with Committee members, dedicating a web page on the Committee’s website and producing other visual content promoted on social media which reached almost 5 million accounts; welcomes these efforts to engage a broad and diverse audience across the Union and to raise awareness of the 2024 European elections; underlines that such interinstitutional cooperation on Union policies, in particular on the work of Parliament, is essential for reaching citizens in all regions of the Union, strengthening democratic participation and enhancing the democratic legitimacy of the Union;

Change 38 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Added70. Highlights that all in all the Committee’s communication strategy aims to reinforce its institutional visibility and political standing as the representative body of the Union’s regions, cities, towns and municipalities, and to showcase the role of its members in connecting Union policies with citizens at local and regional level.