Changes from report parliamentary committee draft to plenary report

Change 9 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed23.25. Notes that the Committee became a net importer of talent (from other institutions) for the second consecutive year as a result of implementing a targeted attractiveness and retention plan; acknowledges nevertheless persistent challenges due to reliance on temporary agents amid a shortfall of EPSO reserve lists, posing risks to expertise retention; underlines the importance of permanent staff in maintaining skills, continuity and productive working environment; recommends the Committee to implement initiatives to respond to those challenges by, for example, organising internal competitions;

Change 10 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed24.26. Notes that with a view to better distributing its scarce resources, an external HR mapping audit, commissioned by the Committee, was finalised in 2023; notes with concern that the results of that audit confirmed the heavy workload in many different services across the Committee, thus putting at risk the fulfilment of the Committee’s mission and obligations; calls on the Committee to implement that audit’s recommendationsrecommendations, including revising the appraisal and continueperformance itssystem cost-efficiencyby 2025, adopting the new working conditions decision, and optimisationconducting regular staff engagement monitoring; stresses the importance of strategic workforce planning to optimize resource allocation, ensure alignment with the high-level priorities set by political authorities and continue its cost-efficiency efforts;

Change 11 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Added28. Recalls that the Committee adopted Decision 282/23A, effective 1 January 2024, establishing a flexible, trust-based hybrid working policy while offering staff an improved work-life balance and enhancing adaptability and efficiency; asks the Committee to inform the discharge authority about the developments in this regard in timely manner;

Added29. Welcomes the appointment of a female Secretary-General in January 2024 as a positive development towards achieving gender balance; regrets however that the percentage of women in senior management remained low in 2023, with only two out of seven senior management positions currently being held by women; welcomes nevertheless that the Committee considers the gender balance of its staff and in particular in the senior management as an important factor and invites the Committee to swiftly improve the situation at the highest levels of the Committee, by ensuring a balanced representation in line with the Committee’s commitments to diversity and inclusion;

Added30. Regrets that the Committee was unable to provide data on cases of burnout in 2023 and rejects the Committee’s position expressed in its follow-up report whereby burnout as such is not a recognised medical diagnosis and the reasons for burnout may be manifold; recalls the importance of statistical data on burnout with the aim ofhelping to take decisions on staff well-being, which should be also based on lessons learned from past very unfortunate experiences, and on external evaluations of the current framework; acknowledges data protection constraints but stresses the value of anonymised statistical data to support informed managerial decisions; notes with concern the findings highlighting heavy workloads in several services due to limited human resources; welcomes the adoption of new working arrangements as a positive step, but encourages the Committee to take further steps to ensure the publication of anonymised data on burnout cases;

Change 12 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Removed28. Notes that the Committee continued its internal reform process with the adoption of a decision on the general implementing provisions on administrative investigations and implementing rules for disciplinary proceedings in 2023; commends the Committee for having taken this last step necessary to fully implement the measures for a reinforced ethical framework of the Committee; notes from the Follow-up report that the Committee and the internal auditor have agreed on an action plan relating to the audit of the Committee’s ethics and integrity, with eight recommendations implemented and closed and two recommendations still open to be implemented by March 2025; asks the Committee to keep the discharge informed on the progress made in this matter;

Added33. Welcomes the adoption of the new diversity and inclusion strategy, effective until 2027; commends the specific awareness-raising actions on disability undertaken in early 2024; notes with satisfaction that diversity and inclusion training remains mandatory for managers and recommended for staff; acknowledges the Committee’s strong commitment to fostering a fully inclusive workplace; encourages the Committee to take further steps to monitor the representation of employees with disabilities and ensure the publication of anonymised data in this regard;

Added34. Notes that the Committee continued its internal reform process with the adoption of a decision on the general implementing provisions on administrative investigations and implementing rules for disciplinary proceedings in 2023; commends the Committee for having taken this last step necessary to fully implement the measures for a reinforced ethical framework of the Committee; notes from the Follow-up report that the Committee and the internal auditor have agreed on an action plan relating to the audit of the Committee’s ethics and integrity, with eight recommendations implemented and closed and two recommendations still open to be implemented by March 2025; asks the Committee to keep the discharge authority informed on the progress made in this matter;

Change 13 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed30.36. Notes that one harassment complaint was reported in 2023 and closed the same year, as a result of investigation and mediation by the Committee, without sanctions being imposed; recalls that the Committee is a civil party in the ongoing legal proceedings initiated by Belgian national authorities against a former member accused of misconduct that is currently before the Belgian courts; asks the Committee to inform Parliament about developments in that case; believes that fostering a culture of respect and dignity, supported by a zero-tolerance policy on harassment, is crucial to prevent future allegations and to ensure a safe and inclusive working environment within the Committee;

Change 14 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Removed31. Notes that two OLAF cases were opened in 2023, both of which were dismissed in the same year: one for lack of sufficient evidence and the other referred to the Committee for follow-up; asks the Committee to keep the discharge authority informed of the progress made in the second case; notes further that the Ombudsman opened an enquiry in 2023 in relation to the management of a case involving allegations of harassment; asks the Committee to inform the discharge authority of the outcome of that enquiry;

Added37. Reiterates that a zero-tolerance policy against harassment is needed to protect the wellbeing of staff and is a duty of any employer; reminds that in addressing harassment claims a lesson learned approach should be put in place in order to avoid any possible wrongdoing; still considers that an external and independent investigation into the case currently under legal proceeding would be beneficial to improve the Committee’s reaction to similar cases;

Removed32. Notes with satisfaction the Committee’s work towards more transparency in its activities in 2023; notes in that context the adoption of a decision broadening the range of documents available online via the Transparency Register, such as the Committee’s meeting minutes and attendance lists, as well as a decision requesting the Committee’s members to meet only registered stakeholders, publish their list of meetings and attach their “legislative footprint” to their opinions; appreciates that the Committee publishes online information on its annual budget, performance indicators, expenditure or public procurement;

Added38. Appreciates the Committee's readiness to cooperate with the Union's investigative bodies, namely the European Anti-Fraud Office (OLAF) and the European Public Prosecutor's Office (EPPO) and the Ombudsman; notes that two OLAF cases were opened in 2023, both of which were dismissed in the same year: one for lack of sufficient evidence and the other referred to the Committee for follow-up; asks the Committee to keep the discharge authority informed of the progress made in the second case; notes further that the Ombudsman opened an enquiry in 2023 in relation to the management of a case involving allegations of harassment; asks the Committee to inform the discharge authority of the outcome of that enquiry;

Added39. Notes with satisfaction the Committee’s work towards more transparency in its activities in 2023; notes in that context the adoption of a decision broadening the range of documents available online via the Transparency Register, such as the Committee’s meeting minutes and attendance lists, as well as a decision requesting the Committee’s members to meet only registered stakeholders, publish their list of meetings and attach their “legislative footprint” to their opinions; appreciates that the Committee publishes online information on its annual budget, performance indicators, expenditure or public procurement; calls for the publication of all meetings held by EESC members with third parties;

Change 15 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Removed34. Notes an absence of cases in areas of fraud, conflicts of interest and whistleblowing in 2023; notes that the effectiveness of the Committee’s anti-fraud measures was reviewed in order to develop an anti-fraud strategy with actions to improve the overall anti-fraud system; calls on the Committee to keep the discharge authority informed on the outcome of this exercise;

Added41. Notes that the Committee Bureau, on 21 March 2023, adopted several transparency measures in accordance with the principles laid down with respect to the EU Transparency Register, such as a recommendation for office-holding members to only meet with registered stakeholders, the obligation for office holding members to publish their lists of meetings and a voluntary ‘legislative footprint’ for rapporteurs; notes that several actions were taken to implement the Bureau decision, including the issuing of a service note laying down practical modalities for the implementation of the decision, an awareness training campaign, and the provisions of template messages to be included in correspondence between Committee members and external stakeholders encouraging to join the EU Transparency Register (if applicable);

Added42. Urges the EESC to implement real-time tracking of declared conflicts of interest, requiring all members and senior staff to publicly disclose financial interests, assets, and external affiliations annually, to prevent undue influence on decision-making;

Added43. Notes an absence of cases in areas of fraud, conflicts of interest and whistleblowing in 2023; notes that the effectiveness of the Committee’s anti-fraud measures was reviewed in order to develop an anti-fraud strategy which is still missing despite several requests from Parliament in its discharge resolutions to take action to improve the overall anti-fraud system; recalls the importance of a comprehensive anti-fraud strategy and calls on the Committee to keep the discharge authority informed of the outcome of that exercise that should have culminated with the adoption of an anti-fraud strategy in 2024;

Change 16 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Added49. Notes that in October 2023 guidelines for staff members on the use of Artificial Intelligence (AI) were adopted, that an information session was provided for all staff members, highlighting opportunities and challenges, and that further communication to staff members was provided through knowledge-based articles on the Committee's intranet to raise awareness;

Change 17 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Added51. Urges the EESC to increase its cybersecurity budget to at least 10% of its total IT expenditures in line with EU cybersecurity directives, ensuring enhanced protection against cyber threats, especially for sensitive data related to policy and budgetary matters;

Change 18 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed41.52. Acknowledges receipt of the Committee’s report of 3 June 2024 informing the discharge authority about the Committee’s building policy, in compliance with Article 266(1) of the Union’s Financial Regulation; notes with satisfaction from that report that the Committee, with the CoR, achieved one of the major priorities of their 2017 Building Strategy, i.e. “geographical concentration of the buildings”; notes further that this achievement already brought savings due to the lower cost of renting the entire VMA compared to the three buildings previously rented; understands that those savings are approx. EUR 1,8 million, which,- according to that report, is equivalent to the rent paid for the B100 building; notes that the Committee is currently working on the update of its 2017 long-term building strategy, and that this work should be finished by the end of 2025; calls on the Committee to keep the discharge authority informed on the outcome of this exercise;

Change 19 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed48.59. NotesWelcomes that the Committee adopted an energy-saving strategy, with short-, medium- and long-term measures; notes in this context that the Committee started an environmental audit of all its buildings in order to identify, among other, the level of the energy performance of the current structures and pieces of equipment, as well as estimate the environmental return of the necessary investments compared to the overall costs (maintenance, consumption etc.) over a 30-year period; notes further that studies on energy efficiency measures are planned for 2024 and 2025; calls on the Committee to keep the discharge authority informed on the progress made on those matters;

Change 20 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed49.60. Recalls that in 2022, the electricity produced by Committee’s solar panels was 15,5 MWH or 0,25 % of the Committee’s yearly consumption, whereas in 2023 the same figure decreased to 5,75 MWh; asks the committee to assess and inform the discharge authority whether this weak performance is due to objective reasons such as an insufficiency in the number of the solar panels needed or whether the investment in solar panels should be stopped at the Committee; notes with satisfaction from the Questionnaire that the Committee is leading by example with regard to measures and actions taken in favour of sustainable mobility;

Change 21 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed50.61. Commends the close cooperation established by the Committee with the CoR at administrative level, through the new cooperation agreement signed in 2022, whereby the two committees share premises and joint services in the areas of translation, infrastructure, logistics, security, procurement, financial management and IT, while maintaining full institutional autonomy; welcomes the positive development in 2023 when the two committee further agreed on the development and funding of a shared communication area with joint-audio visual facilities in the JDE building; asks the Committee to identify and inform the Parliament on the budgetary savings made during the first year of implementing that agreement in the audio-visual area; reiterates its call on the Committee to pursue and expand that cooperation in other areas with a view to avoiding duplication and further rationalising the operating costs of services available in the premises shared by the Committee and the CoR; invites the Committee and the CoR to explore the possibility of setting up a single administration for their joint services, keeping separate directorates or units for the services dealing with matters related to their specific and independent mandates; encourages the Committee and the CoR to continue their efforts to develop further cooperation and synergies;

Change 22 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed52.63. Notes with satisfaction that the Committee and Parliament re-negotiated in 2023 and signed in 2024 their inter-institutional agreement, whereas the agreement aims to provide more relevant and timely contributions throughout the legislative cycle and to reinforce bilateral cooperation; welcomes that the new Protocol of Cooperation of the Committee with the Commission, signed in 2022, already brought improvements to the Committee’s impact for example at pre-legislation phase through exploratory opinions; encourages the further reinforcement of political, legislative, and communication synergies between the Committee and Parliament, particularly in the context of the European Citizens’ Initiative and the European Semester;

Change 23 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed54.65. Notes that the Committee plays a pivotalCommittee’s role in reinforcing the links with and between the national economic and social councils (NESCs) of the Member States; notes with appreciation from the Questionnaire the measures that the Committee has taken to reinforce the network of and the online community with the NESCs, such as the establishment of joint working groups and exchange programmes, working on collaborative IT platform, and participation in common events, among others; calls for continued cooperation on topics of common interest and the exchange of good practices, emphasisiziing the vital role of civil society in addressing the Union’s current challenges;

Change 24 under “2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Added68. Calls on the EESC to strengthen its monitoring and reporting on labour rights, social inclusion, and human rights violations within EU-funded programs, ensuring greater accountability in its advisory functions and policy recommendations;