Changes from report parliamentary committee draft to plenary report

3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION

▸6 unchanged paragraphs

with observations forming an integral part of the decision on discharge in respect of the implementation of the budget of the European Agency for Safety and Health at Work (EU-OSHA) for the financial year 2022

(2023/2166(DEC))

The European Parliament,

– having regard to its decision on discharge in respect of the implementation of the budget of the European Agency for Safety and Health at Work (EU-OSHA) for the financial year 2022,

– having regard to Rule 100 of and Annex V to its Rules of Procedure,

– having regard to the opinion of the Committee on Employment and Social Affairs,

Changed– having regard to the report of the Committee on Budgetary Control (A90000/2024),(A9-0115/2024),

A. whereas according to its statement of revenue and expenditure the final budget of the European Agency for Safety and Health at Work (the ‘Agency’) for the financial year 2022 was EUR 16 405 100, representing a slight increase of 1,81 % compared to 2021; whereas the Agency’s budget derives mainly from the Union budget;

Change 3

ChangedB. whereas the Court of Auditors (the ‘Court’) in its report on the Agency’s annual accounts of the Agency for the financial year 2022 (the ‘Court's report’), has statedstates that it has obtained reasonable assurance that the Agency’s annual accounts are reliable and that the underlying transactions are legal and regular;

Change 4

ChangedC. whereas with regard to the Agency’s procurement sector, no issues requiring corrective actions were reported for 2022,2022 norand there are thereno ongoing or outstanding corrective actions from previous years’ audits and assessments;

Budget and financial management

1. Notes that the budget monitoring efforts during the financial year 2022 resulted in a budget implementation of current year commitment appropriations rate of 98,65 %, representing a slight increase of 1,39 % compared to 2021; further notes that the current year payment appropriations execution rate was at 72,07 %, representing an increase of 8,54 % compared to 2021;

Change 5

Changed2. Notes that the Agency’s budget derives mainly from the Union Budgetbudget and a small amount from Spanish Locallocal Authorities;authorities; notes further that the Agency’s budget increase in 2022 is due to the indexation;

Change 6

Changed3. Notes that the Agency carried over, from 2022 to 2023, eight provisional commitments amounting to EUR 533 676; recalls that such carry-overs are allowed under Article 12(6) of the EU-OSHA Financial Regulation, where a legal commitmentcommitment, (suchsuch as a signed contract)contract, exists at the end of the year; notes that however, by 31 December 2022, the Agency had not signed any contracts corresponding to EUR 109 256 of thesethose provisional commitments and therefore, thisthat amount should have been de-committed instead of being carried over to 2023;

Performance

4. Notes with appreciation that the Agency’s implementation rate of its work programme in 2022 was 98 % whereas the target was 90 %;

Change 7

Changed5. Notes the Agency’s performance in research on the impact of digitalisation on occupational safety, health, prevention, practices and policy, with will be the knowledge basis for the Healthyhealthy Workplacesworkplaces Campaigncampaign in digitalisation starting in 2023; observes that the Agency’s study on circular economy entered its final stage in 2022, which identifies different potential effects on safety and health work; further notes that in 2022 the Agency finalised its three-year Healthyhealthy Workplacesworkplaces Campaigncampaign on Musculoskeletalmusculoskeletal Disordersdisorders which also addressed telework which gained substantial importance during the pandemic;

Change 8

Changed6. Notes that the Agency provided support on research on Supportingsupporting Compliancecompliance looking into how external factors influence workplace risk prevention; states that the Agency has developed data and risk assessment tools such as OSH Barometer,barometer, with the main objective to provide an authoritative source of EuropeanUnion OSHoccupational safety and health data, and OiRA,OiRA software, to help micro and small enterprises carry out risk assessments; notes, moreover the Agency’s surveys to facilitate data collection: ESENER, Worker’s Exposure Survey and OSH Pulse; further notes that the Agency’s work in 2022 contributed to the implementation of the StrategicUnion Frameworkstrategic framework for Safetysafety and Healthhealth at work 2021-2027;

Change 9

Added7. Appreciates the Agency’s continued significant contribution, through several actions carried out alone or in collaboration with others, to safer and healthier workplaces for every worker in the Union regardless of the size of the company or the type of contract further to the global health crisis triggered by the COVID-19 pandemic; congratulates the Agency on the good results achieved and welcomes in that regard the Agency’s research paying particular attention to the impact of the COVID-19 pandemic on psychosocial risks and mental health; notes the prominent role that the Agency has been given when implementing the principles enshrined in the European Pillar of Social Rights and achievements of Porto targets;

Added8. Commends the Agency for having ensured business continuity through a prompt reorganisation, reprioritisation and reallocation of resources in response to the delay in the appointment of its new executive director;

Efficiency and gains

Change 10

Changed7.9. NotesHighlights that the Agency collaborateshas closelysustained its close collaboration with other agencies,Union agencies in 2022, namely the European Foundation for the Improvement of Living and Working Conditions on survey methodologies and on psychosocial risks and digitalisationdigitalisation, and the Fundamental Rights Agency,Agency on the Worker’sworker’s Exposureexposure Survey;survey; further notes that the Agency’sAgency participationhas inalso formalised its collaboration with the European Labour Authority’sAuthority and participated in its platform on undeclared work and support tosupported the European Securities and Market Authority in the development of guidance for health and safety in oil spill removal actions; observesnotes the Agency’s participation in a joint report on testing and detection of zoonotic influenza virus infections in humans and OSHoccupational safety and health measures for those exposed at work with the European Centre for Disease Prevention and Control, European Food Safety Authority and the European reference laboratory for avian influenza and Newcastle disease;

Change 11

Removed8. Welcomes that the Agency has implemented a paperless process for all its transactions and that all financial and recruitment activities related to human resources have been digitized; observes the Agency’s performance on producing regular Environment dashboards that report, inter alia, on CO2 emissions; notes with satisfaction that the Agency fully implemented its efficiency strategy to consolidate the finance and procurement functions under the same unit with the optimisation of resources, harmonisation of processes, better definition of roles and responsibilities to achieve efficiency gains;

Added10. Underlines the fact that the Agency has been sharing the accounting services with the European Training Foundation through a service level agreement as of July 2021;

Added11. Welcomes that the Agency has implemented a paperless process for all its transactions and that all financial and recruitment activities related to human resources have been digitized; observes the Agency’s performance on producing regular environment dashboards that report, inter alia, on CO2 emissions; notes with satisfaction that the Agency fully implemented its efficiency strategy to consolidate the finance and procurement functions under the same unit with the optimisation of resources, harmonisation of processes, better definition of roles and responsibilities to achieve efficiency gains;

Added12. Commends the Agency for having established a corporate plan to improve energy efficiency and climate neutrality of its operations;

Staff policy

Change 12

Changed9.13. Notes thatthat, on 31 December 2022, the establishment plan was 97,5 % implemented, the same as in 20212021, with 39 temporary agents posts were filled out of 40 temporary agents posts authorised under the Union budget;

Change 13

Changed10.14. Notes the gender balance distribution reporting for 2022,2022 at senior management level with 3three men and 1one woman at the level of the management board with 61 men and 38 women, and for the Agency’s overall staff,staff with 21 men and 44 women; recalls the importance to ensure gender balance and calls on the Agency to take this aspect into consideration with regard to future recruitments of staff and appointments within its senior and middle management; asks the Commission and the Member States to take into account the importance of ensuring gender balance when nominating their members to the Agency’s management board; takes note that the Agency is in the process of adopting the ‘Charter‘charter on diversity and inclusion’ which aims to promote equal treatment and opportunities, irrespective of any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation; reminds the Agency of its assurance and commitment to make the job offer to the candidate whose gender is under-represented at the Agency, in case of equal merits between the candidates of different gender;

Change 14

Removed11. Welcomes that the Agency in terms of measures linked with people with disabilities has established a Disability Coordinator (HR member) as contact point for any related need of staff members;

Added15. Notes that as of 31 December 2022, the Agency employed 65 staff (including two contract staff on short-term contracts for offsetting reduced full time equivalent) from 15 Member States; notes with concern the underrepresentation of staff from the remaining 12 Member States; recalls the importance of geographical balance and urges the Agency to consider geographical balance with utmost priority in its recruitment procedure and requests the Agency to report to the discharge authority any development in that regard;

Removed12. Notes that the Agency has been implementing numerous HR policies promoting staff well-being at work and work-life balance such as flexible working hours, teleworking, parental leave and psychological support sessions, among others;

Added16. Welcomes that the Agency in terms of measures linked with people with disabilities has established a disability coordinator (human resources member) as contact point for any related needs of staff;

Added17. Notes that the Agency has been implementing numerous human resources policies promoting staff well-being at work and work-life balance such as flexible working hours, teleworking, parental leave and psychological support sessions;

Prevention and management of conflicts of interest and transparency

Change 15

Changed13.18. Acknowledges the Agency’s existing measures and ongoing efforts to ensure transparency and the prevention and management of conflicts of interest; notes that the management board members are requested to provide a declaration of absence of conflict of interest in addition to a declaration of interests; welcomes that both declarations are available on the Agency’s website; welcomes that no cases of conflictconflicts of interests,interest, whistleblowing and ‘revolving doors’ were reported in 2022;

Change 16

Changed14.19. Notes that the Agency drafted and finalised the EU-OSHAAgency’s Anti-Fraudanti-fraud Strategystrategy 2022-2026 focusing on the consolidation of the existing anti-fraud framework of the Agency; further notes that in June 2022 the Managementmanagement Boardboard agreed a note on ‘Good‘good practices for the Managementmanagement Boardboard and its Members’,members’, definingdefining, inter alia, basic principles and practices for professional secrecy and confidentiality, among others;confidentiality;

Change 17

Changed15.20. Observes that the Agency’s commitment for transparency is reflected in the publication of key documents on its website, including the EU-OSHAAgency’s Strategy,strategy, SPDs and CAARs, the main evaluation and performance results, minutes, and deliberations by the Managementmanagement Boardboard and the Executiveexecutive Board;board;

Internal control

Change 18

Changed16.21. Notes that the Agency is always striving to maintain and improve internal control and management through regular audits conducted by the Internal Auditinternal Serviceaudit (IAS);service; further notes that in 2022 the IASinternal audit service has concluded its audit on HRhuman resources and ethics according to the plan with no critical findings and a number of actions have been agreed with the Agency to improve further its HRhuman resources and ethic areas;

Change 19

Changed17.22. Recalls that the Internal Controlinternal Frameworkcontrol (ICF)framework was adopted by the Managementmanagement Boardboard in 2019, based on the internal control framework of the European Commission; notes that the assessment of the ICFinternal control framework for the reporting year 2022 concluded the adequate functioning of all internal control components;

Change 20

Changed18.23. Notes that the Agency’s corporate risk register is linked to the ICFinternal control framework and that both are subject to regular reviews by senior management; notes that three risks monitored during 2022 were categorised as related to the ‘external environment’, four risks were categorised as related to the ‘internal environment’ and none of them is classified as a potential threat for the Agency’s reputation or strategic achievement;

Change 21

Changed19.24. Notes that in 2022 the newAgency’s EU-OSHAnew Anti-Fraudanti-fraud Strategystrategy 2022-2026 was implemented by the Managementmanagement Boardboard by a regular monitoring of the action plan; notes further that this new Strategystrategy takes into account that several anti-fraud measures have been established in the last years and aims to consolidate the existing measures;

Other comments

Change 22

Changed20.25. Notes the Agency’s effort to increase its cyber security protection through different measures such as Multi Factormulti-factor Authenticationauthentication system; notes further the Agency’s cooperation and coordination with CERT-EU in order to implement a new service to support EUIBA’s;Union institutions, bodies and agencies;

Change 23

Changed21.26. Observes that the Agency has not started the implementation of EMAS certification process due to the lack of resources; further notesnotes, howeverhowever, the Agency’s commitment in reducing its impact on the environment;

Change 24

Changed22.27. Welcomes the Agency’s engagement at awareness raising activities with the EU-OSHA’sAgency’s Healthyhealthy Workplacesworkplaces Campaigns,campaigns, which has successfully developed several activities such as Lighten the Loadlighten-the-load campaign, Napo animated films and the OSH Barometer;barometer; welcomes that the Agency is actively collaborating with other agencies, other institutions and the Commission in co-promotion actions for topics of common interest, through their websites, joint publications and social media channels;

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28. Refers, for other observations of a cross-cutting nature accompanying its decision on discharge, to its resolution of [...] on the performance, financial management and control of the agencies.