Changes from report parliamentary committee draft to plenary report

Change 9 under “3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Added7. Appreciates the Agency’s continued significant contribution, through several actions carried out alone or in collaboration with others, to safer and healthier workplaces for every worker in the Union regardless of the size of the company or the type of contract further to the global health crisis triggered by the COVID-19 pandemic; congratulates the Agency on the good results achieved and welcomes in that regard the Agency’s research paying particular attention to the impact of the COVID-19 pandemic on psychosocial risks and mental health; notes the prominent role that the Agency has been given when implementing the principles enshrined in the European Pillar of Social Rights and achievements of Porto targets;

Added8. Commends the Agency for having ensured business continuity through a prompt reorganisation, reprioritisation and reallocation of resources in response to the delay in the appointment of its new executive director;

Change 10 under “3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed7.9. NotesHighlights that the Agency collaborateshas closelysustained its close collaboration with other agencies,Union agencies in 2022, namely the European Foundation for the Improvement of Living and Working Conditions on survey methodologies and on psychosocial risks and digitalisationdigitalisation, and the Fundamental Rights Agency,Agency on the Worker’sworker’s Exposureexposure Survey;survey; further notes that the Agency’sAgency participationhas inalso formalised its collaboration with the European Labour Authority’sAuthority and participated in its platform on undeclared work and support tosupported the European Securities and Market Authority in the development of guidance for health and safety in oil spill removal actions; observesnotes the Agency’s participation in a joint report on testing and detection of zoonotic influenza virus infections in humans and OSHoccupational safety and health measures for those exposed at work with the European Centre for Disease Prevention and Control, European Food Safety Authority and the European reference laboratory for avian influenza and Newcastle disease;

Change 11 under “3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Removed8. Welcomes that the Agency has implemented a paperless process for all its transactions and that all financial and recruitment activities related to human resources have been digitized; observes the Agency’s performance on producing regular Environment dashboards that report, inter alia, on CO2 emissions; notes with satisfaction that the Agency fully implemented its efficiency strategy to consolidate the finance and procurement functions under the same unit with the optimisation of resources, harmonisation of processes, better definition of roles and responsibilities to achieve efficiency gains;

Added10. Underlines the fact that the Agency has been sharing the accounting services with the European Training Foundation through a service level agreement as of July 2021;

Added11. Welcomes that the Agency has implemented a paperless process for all its transactions and that all financial and recruitment activities related to human resources have been digitized; observes the Agency’s performance on producing regular environment dashboards that report, inter alia, on CO2 emissions; notes with satisfaction that the Agency fully implemented its efficiency strategy to consolidate the finance and procurement functions under the same unit with the optimisation of resources, harmonisation of processes, better definition of roles and responsibilities to achieve efficiency gains;

Added12. Commends the Agency for having established a corporate plan to improve energy efficiency and climate neutrality of its operations;

Change 12 under “3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed9.13. Notes thatthat, on 31 December 2022, the establishment plan was 97,5 % implemented, the same as in 20212021, with 39 temporary agents posts were filled out of 40 temporary agents posts authorised under the Union budget;

Change 13 under “3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed10.14. Notes the gender balance distribution reporting for 2022,2022 at senior management level with 3three men and 1one woman at the level of the management board with 61 men and 38 women, and for the Agency’s overall staff,staff with 21 men and 44 women; recalls the importance to ensure gender balance and calls on the Agency to take this aspect into consideration with regard to future recruitments of staff and appointments within its senior and middle management; asks the Commission and the Member States to take into account the importance of ensuring gender balance when nominating their members to the Agency’s management board; takes note that the Agency is in the process of adopting the ‘Charter‘charter on diversity and inclusion’ which aims to promote equal treatment and opportunities, irrespective of any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation; reminds the Agency of its assurance and commitment to make the job offer to the candidate whose gender is under-represented at the Agency, in case of equal merits between the candidates of different gender;

Change 14 under “3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Removed11. Welcomes that the Agency in terms of measures linked with people with disabilities has established a Disability Coordinator (HR member) as contact point for any related need of staff members;

Added15. Notes that as of 31 December 2022, the Agency employed 65 staff (including two contract staff on short-term contracts for offsetting reduced full time equivalent) from 15 Member States; notes with concern the underrepresentation of staff from the remaining 12 Member States; recalls the importance of geographical balance and urges the Agency to consider geographical balance with utmost priority in its recruitment procedure and requests the Agency to report to the discharge authority any development in that regard;

Removed12. Notes that the Agency has been implementing numerous HR policies promoting staff well-being at work and work-life balance such as flexible working hours, teleworking, parental leave and psychological support sessions, among others;

Added16. Welcomes that the Agency in terms of measures linked with people with disabilities has established a disability coordinator (human resources member) as contact point for any related needs of staff;

Added17. Notes that the Agency has been implementing numerous human resources policies promoting staff well-being at work and work-life balance such as flexible working hours, teleworking, parental leave and psychological support sessions;

Change 15 under “3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed13.18. Acknowledges the Agency’s existing measures and ongoing efforts to ensure transparency and the prevention and management of conflicts of interest; notes that the management board members are requested to provide a declaration of absence of conflict of interest in addition to a declaration of interests; welcomes that both declarations are available on the Agency’s website; welcomes that no cases of conflictconflicts of interests,interest, whistleblowing and ‘revolving doors’ were reported in 2022;

Change 16 under “3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed14.19. Notes that the Agency drafted and finalised the EU-OSHAAgency’s Anti-Fraudanti-fraud Strategystrategy 2022-2026 focusing on the consolidation of the existing anti-fraud framework of the Agency; further notes that in June 2022 the Managementmanagement Boardboard agreed a note on ‘Good‘good practices for the Managementmanagement Boardboard and its Members’,members’, definingdefining, inter alia, basic principles and practices for professional secrecy and confidentiality, among others;confidentiality;

Change 17 under “3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed15.20. Observes that the Agency’s commitment for transparency is reflected in the publication of key documents on its website, including the EU-OSHAAgency’s Strategy,strategy, SPDs and CAARs, the main evaluation and performance results, minutes, and deliberations by the Managementmanagement Boardboard and the Executiveexecutive Board;board;

Change 18 under “3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed16.21. Notes that the Agency is always striving to maintain and improve internal control and management through regular audits conducted by the Internal Auditinternal Serviceaudit (IAS);service; further notes that in 2022 the IASinternal audit service has concluded its audit on HRhuman resources and ethics according to the plan with no critical findings and a number of actions have been agreed with the Agency to improve further its HRhuman resources and ethic areas;

Change 19 under “3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed17.22. Recalls that the Internal Controlinternal Frameworkcontrol (ICF)framework was adopted by the Managementmanagement Boardboard in 2019, based on the internal control framework of the European Commission; notes that the assessment of the ICFinternal control framework for the reporting year 2022 concluded the adequate functioning of all internal control components;

Change 20 under “3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed18.23. Notes that the Agency’s corporate risk register is linked to the ICFinternal control framework and that both are subject to regular reviews by senior management; notes that three risks monitored during 2022 were categorised as related to the ‘external environment’, four risks were categorised as related to the ‘internal environment’ and none of them is classified as a potential threat for the Agency’s reputation or strategic achievement;

Change 21 under “3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed19.24. Notes that in 2022 the newAgency’s EU-OSHAnew Anti-Fraudanti-fraud Strategystrategy 2022-2026 was implemented by the Managementmanagement Boardboard by a regular monitoring of the action plan; notes further that this new Strategystrategy takes into account that several anti-fraud measures have been established in the last years and aims to consolidate the existing measures;

Change 22 under “3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed20.25. Notes the Agency’s effort to increase its cyber security protection through different measures such as Multi Factormulti-factor Authenticationauthentication system; notes further the Agency’s cooperation and coordination with CERT-EU in order to implement a new service to support EUIBA’s;Union institutions, bodies and agencies;

Change 23 under “3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed21.26. Observes that the Agency has not started the implementation of EMAS certification process due to the lack of resources; further notesnotes, howeverhowever, the Agency’s commitment in reducing its impact on the environment;

Change 24 under “3. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION”

Changed22.27. Welcomes the Agency’s engagement at awareness raising activities with the EU-OSHA’sAgency’s Healthyhealthy Workplacesworkplaces Campaigns,campaigns, which has successfully developed several activities such as Lighten the Loadlighten-the-load campaign, Napo animated films and the OSH Barometer;barometer; welcomes that the Agency is actively collaborating with other agencies, other institutions and the Commission in co-promotion actions for topics of common interest, through their websites, joint publications and social media channels;