Changes from report parliamentary committee draft to plenary report

2. MOTION FOR A EUROPEAN PARLIAMENT RESOLUTION

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with observations forming an integral part of the decision on discharge in respect of the implementation of the general budget of the European Union for the financial year 2023, Section X – European External Action Service

(2024/2024(DEC))

The European Parliament,

– having regard to its decision on discharge in respect of the implementation of the general budget of the European Union for the financial year 2023, Section X – European External Action Service,

– having regard to Rule 102 of and Annex V to its Rules of Procedure,

– having regard to the opinion of the Committee on Foreign Affairs,

Changed– having regard to the report of the Committee on Budgetary Control (A100000/2025),(A10-0069/2025),

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A. whereas in the context of the discharge procedure, the discharge authority wishes to stress the particular importance of further strengthening the democratic legitimacy of the Union institutions by improving transparency and accountability, and implementing the concept of performance-based budgeting and good governance of human resources;

B. whereas the European External Action Service (the ‘EEAS’) is responsible for the management of the administrative expenditure of its Headquarters in Brussels and for the network of the 144 Union delegations and offices;

C. whereas the EEAS’ responsibility has been extended to cover the administrative management of the Commission staff in the delegations through a series of Service Level Arrangements (SLAs);

D. whereas the role of the delegations is to represent the Union and its citizens around the world by building networks and partnerships, and to promote the values of the Union;

E. whereas the peculiarity of the EEAS remains in its nature and origin, as it was when it was formed by the merging of staff belonging to the former external relation departments of the Council and of the Commission, into which diplomats from the Member States have been integrated;

F. whereas under the EEAS Internal Rules, the Secretary-General of the EEAS acts as authorising officer by delegation for the institution and the director-general for resource management has the role of principal sub-delegated authorising officer;

G. whereas the powers conferred by the Staff Regulations on the Appointing Authority are exercised by the High Representative of the Union for Foreign Affairs and Security Policy/Vice President (‘HR/VP’) in respect of staff of the EEAS;

H. whereas the implementation of the budget is governed by the Financial Regulation and by the Internal Rules of implementation of the Budget of the EEAS;

1. Notes that the budget of the EEAS falls under MFF heading 7, ‘European public administration’, which amounted to EUR 12,3 billion in 2023 (representing 6,4 % of the total Union budget); notes that the EEAS budget of approximately EUR 1,1 billion represents approximately 9,2 % of the total administrative expenditure of the Union;

2. Notes that the Court of Auditors (the ‘Court’), in its annual report for the financial year 2023 examined a sample of 70 transactions under administration, 10 more than were examined in 2022; further notes that the Court writes that administrative expenditure comprises expenditure on human resources, including expenditure on pensions, which in 2023 accounted for about 70 % of the total administrative expenditure, and expenditure on buildings, equipment, energy, communications and information technology, and that its work over many years indicates that, overall, this spending is low risk;

3. Notes that 21 (30 %) of the 70 transactions contained errors but that the Court, based on the five errors which were quantified, estimates the level of error to be below the materiality threshold;

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Changed4. Notes with concern that the Court, in its annual report for the financial year 2023, found a quantifiable error in one of the 13 payments examined and raised six non-quantifiable findings concerning the EEAS; notes that the quantifiable error concerned the absence of a valid procurement procedure before a rental contract was signed for a Union delegation; notes that, in 2023, the EEAS took measures to address the two quantifiable errors found by the Court in its 2022 annual report and took measures to avoid such issues in the future;

Budgetary and financial management

5. Notes that the final EEAS budget for 2023 was EUR 821 900 280, representing an increase of 4,45 % compared to 2022; notes that the EEAS also disposed of an amount of EUR 259,7 million (including assigned revenues and carried over amounts) from the Commission to cover the administrative costs of Commission staff working in Union delegations; notes further that the EEAS received additional fixed-amount contributions to cover common costs of European Development Fund staff in delegations and co-locations, as well as other amounts received under co-location and other agreements; notes that the total budgetary amount managed by the EEAS in 2023 therefore amounted to EUR 1 198,2 million (commitment appropriations), which represented an increase of 4,8 % compared to the previous year;

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Changed6. Notes that, in 2023, the budgetary implementation rate of commitment appropriations stood at 100 %, whereas the implementation rate for payments was 91,9 % compared to 90,6 % in 2022; notes that the average time for payment was 13,57 days but notes nevertheless that 8,63 % of the total amount was paid late, which led to EUR 50 253,91 in late interest payments in 2023; callsurges the EEAS to pay its commitments on time; urges the EEAS to continue its efforts in improving the number of electronic payments and the digitalisation of workflows, in particular in delegations;

7. Notes that the EEAS informed the budgetary authority of two budgetary transfers in accordance with Article 29(1) of the Financial Regulation and made 11 autonomous transfers in accordance with Article 29(4), for an overall value of EUR 55,7 million; notes that the main purpose of the transfers was to increase budget line 3003 on buildings and associate costs in delegations by EUR 18,97 million and budget lines 3001 on External Staff and outside services in delegations by EUR 5,6 million; notes that further to the transfers, the final budget for the EEAS headquarters amounted to EUR 327,8 million and the final budget for delegations amounted to EUR 494,1 million;

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Changed8. Notes that, in 2023, the EEAS has been faced with growing political and financial challenges, as well as challenges with respect to Human Rights and the Rule of Law; notes that Russia’s war of aggression against Ukraine and its geopolitical consequences continued to be a key issue in 2023, leading the EEAS to ensure wide-range support for Ukraine, exert pressure on Russia and continue its global outreach to address the wider consequences of the war, including the implementation of the Action Plan on the geopolitical consequences of Russian aggression against Ukraine; acknowledges the EEAS's role in gathering evidence against EU-sanctioned Russian state-backed outlets and individuals involved in spreading disinformation and manipulating information to justify Russia's war of aggression; underlines the need to provide adequate resources to the Strategic Communication and Foresight division of the EEAS to effectively combat disinformation campaigns deployed as strategic tools by authoritarian and illiberal regimes; calls on the EEAS to reinforce the Union Delegations in the Eastern Partnership countries to support those countries heavily affected by Russia’s military aggression against Ukraine; notes that the financial ceiling of the European Peace Facility managed under the authority of the HR/VP was increased from EUR 5,6 million to more than EUR 12 million in 2023; calls on the EEAS to collaborate with DG ENEST to ensure effective oversight and monitoring of the projects funded by the Facility; notes that the reignited Israel-Palestine conflict following the Hamas attack on 7 October 2023 required the EEAS to engage in intense diplomatic efforts, encourage Union institutions to urge regional de-escalation, respond to humanitarian needs and support regional peace efforts; emphasises that Union and EEAS assistance must align with broader human rights and peace objectives in the region, with strong safeguards in place to ensure that the funds do not, either directly or indirectly, support terrorist or violent activities; emphasises that Union funding for the reconstruction of Gaza should only commence once all hostages taken by Hamas have been released; emphasises the importance of transparency in the allocation of financial resources in third countries to ensure accountability in the use of the Union budget and the new financial instruments;

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Removed9. Notes that, for 2023, the EEAS reported significant budgetary constraints, leading to drastic cuts and budget optimisation in order to cope with inflation in third countries, fluctuations in local currencies, an increase in prices, in particular the cost of renting office space, IT, security and energy prices, which exposed the EEAS to much higher running costs in foreign countries, thus affecting its ability to function effectively and to fulfil its duty of care towards the staff posted in delegations; notes that, as a result of the budgetary pressures, the EEAS postponed infrastructure maintenance, set aside or cancelled security expenditures in delegations and made cuts to budget posts, such as cuts to the mission and representation budget, office supplies and training courses; deplores that, for budgetary reasons, the EEAS had to prioritise staff participation in election observation missions over other types of missions, such as follow-up missions;

Added9. Urges the EEAS to work closely with the Commission to ensure that the complete restitution of the Romanian National Treasure, along with the national heritage of other Member States, is on the agenda of any potential future actions regarding the Russian Federation;

Removed10. Notes that, in 2023, the EEAS, both at the EEAS headquarters and in delegations, launched a total of 28 open public procurement procedures, 27 competitive procedures with negotiations, 14 negotiated procedures without prior publication of a contract notice, 6 restricted procedures and 2 negotiated procedures for middle-value works contracts, which were successful and led to the award of a contract in 52 % of cases on average; notes that the high standards and complexity of Union procurement rules might be one of the reasons for the relatively high number of failed procurement procedures, as the application of those rules might be challenging for tenderers, especially in local markets; welcomes that, for external actions, procurement rules have been simplified in the recast of the Financial Regulation;

Added10. Recalls that there have been allegations regarding the involvement of UNRWA employees in Gaza in the terrorist attacks by Hamas against Israel on 7 October 2023; notes that in response to these allegations, nine staff members had their employment formally terminated by the UNRWA; underlines that the Commission has been working with the UNRWA to improve control systems, in line with recommendations from the UN Office of Internal Oversight Services (OIOS), including the screening of staff and the strengthening of internal investigative and ethical frameworks; stresses that following the concerns repeatedly raised by Parliament regarding the misuse of Union funding, any Union aid should not under any circumstances be financing terrorism; urges continued vigilance in ensuring that the taxpayer money is not misused; stresses the importance of controls to ensure compliance with Union rules and international law by beneficiaries of Union funds, as well as the need for enhanced measures to prevent misuse of Union financial support; encourages the EEAS to reinforce efforts to safeguard Union funding, and to monitor the implementation of the milestones outlined in the agreement between Commissioner Várhelyi and the UNRWA Commissioner General Lazzarini in April 2024, which includes provisions for conducting Union audits and reinforcing internal oversight at the UNRWA; underlines the need for the Palestinian Authority to align all educational materials with UNESCO standards, particularly removing any content that includes antisemitism or incitement to violence; stresses that Union financial support for the Palestinian Authority in the area of education should be provided on the condition that these standards are met; encourages the EEAS to support diplomatic efforts for a comprehensive and sustainable solution to the Israeli-Palestinian conflict and to keep Parliament informed about any developments in Union cooperation with the Palestinian Authority;

Added11. Notes that, for 2023, the EEAS reported significant budgetary constraints, leading to drastic cuts and budget optimisation in order to cope with inflation in third countries, fluctuations in local currencies, an increase in prices, in particular the cost of renting office space, IT, security and energy prices, which exposed the EEAS to much higher running costs in foreign countries, thus affecting its ability to function effectively and to fulfil its duty of care towards the staff posted in delegations; regrets that, as a result of the budgetary pressures, the EEAS postponed infrastructure maintenance, set aside or cancelled security expenditures in delegations and made cuts to budget posts, such as cuts to the mission and representation budget, office supplies and training courses; deplores that, for budgetary reasons, the EEAS had to prioritise staff participation in election observation missions over other types of missions, such as follow-up missions; emphasises the necessity of establishing an EU diplomatic service;

Added12. Notes that, in 2023, the EEAS, both at the EEAS headquarters and in delegations, launched a total of 28 open public procurement procedures, 27 competitive procedures with negotiations, 14 negotiated procedures without prior publication of a contract notice, 6 restricted procedures and 2 negotiated procedures for middle-value works contracts, which were successful and led to the award of a contract in 52 % of cases on average; notes that the high standards and complexity of Union procurement rules might be one of the reasons for the relatively high number of failed procurement procedures, as the application of those rules might be challenging for tenderers, especially in third countries; requests the EEAS to investigate the reasons behind the relatively high number of failed procurement procedures and to propose solutions to ensure their effective implementation while maintaining the standards set by the Union; regrets that, for external actions, procurement rules have been simplified in the recast of the Financial Regulation; underlines that procurement rules are intended to ensure that funded projects maintain high standards and are not prone to fraud; calls on the EEAS to always strive for the highest possible level of scrutiny in any tender process; believes that a lack of familiarity in third countries with the high standards of Union procurement rules should never be a pretext or excuse to lower the bar;

13. Welcomes that the number of co-locations with Member States and other Union partners in Union delegations was 138 at the end of 2023, 12 more than in 2022; notes that, out of the total number of co-locations in 2023, 42 were concluded with Member States and Partner Countries, 91 with other Union partners and five were reverse co-locations; notes that, in 2023, co-locations represented 8 % of the total office surface in Union delegations and involved more than half of the Union delegations (75), which can be seen as an example of successful optimisation of the EEAS building management, but also as an indicator of the increased interest of partners in sharing premises in third countries and the relevance of co-location in diplomatic affairs;

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Changed12.14. Notes that the budget for missions was EUR 18 948 650 in 2023, representing a limited increase of 1,46 % compared to the previous year, the aim of which was to compensate the increase in costs due to inflation, but was insufficient when compared with the actual rise in travel costs in 2023; notesregrets that the EEAS does not have a separate budget line for missions and travel for the High Representative(HR)/Vice President(VP)HR/VP and that the missions and travel costs for the HR/VP are shared between the EEAS and the Commission depending on the purpose of the mission; notes finally,finally that for 2023, the EEAS had costs of EUR 2 995,14 on 6 missions for the HR/VP and air-taxi costs of EUR 588288 103,145, corresponding to ana increasedecrease of 229 %51% compared to 2022;2022 askswhen air-taxi costs were EUR 588 103; underlines that the EEASleaders of the Union’s institutions should act as good examples to explainthe public and citizens, especially when using Union resources in the reasonsperformance forof their duties; stresses that increase;the flight options should be chosen on the basis of sound financial management criteria, provided that such alternatives are available and in line with the agenda and venue of meetings; stresses that transparency and sound financial management in using the Union’s public funds must remain a core principle for all Union institutions;

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Added15. Underlines the negative impact cuts may have on the implementation of the external affairs instruments, such as Neighbourhood, Development and International Cooperation Instrument - Global Europe (NDICI - Global Europe) and Global Gateway; underlines the need to provide adequate resources to the Strategic Communication and Foresight division of the EEAS to continue to effectively combat disinformation campaigns deployed as strategic tools by authoritarian and illiberal regimes; welcomes in this regard the announcement of the creation of the Task Force for Strategic Communication and Countering Information Manipulation in DG COMM of the Commission;

Added16. Insists on the budgetary increase for Common Foreign Security Policy (CFSP) actions and other appropriate peace, conflict and crisis response instruments, as well as IT and security protocols, in order to fully match the Union’s activities and capabilities with current challenges and conflicts worldwide;

Internal management, performance and internal control

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Changed13.17. Notes that, following an internal reorganisation, the EEAS created a new Corporate Governance Service in October 2023, composed of three divisions in charge of inspections, internal audit and planning, reporting and compliance, to enable the EEAS to achieve greater accountability, better management and better monitoring of activities; noteswelcomes that a Corporate Governance Board was also established to ensure coherence on corporate management issues in the EEAS; notes furthermore that the EEAS created the Managing Directorate for Peace, Security and Defence (MD PSD), the Peace, Partnership and Crisis Management Directorate and two new Divisions dedicated to “Hybrid Threats and Cyber” and “Maritime Security” in order to better support the Union’s work in security and defence matters;

18. Notes that, in 2023, the Corporate Governance Service performed a fitness check on governance processes and policies; welcomes that, as part of that process, the EEAS updated the Audit Progress Committee charter, revised its internal control framework, its annual management plan and its risk management framework;

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Changed15.19. Notes that, in line with the EEAS Audit Plan for 2023, three audits were finalised in 2023, namely an audit on the management of the registry of exceptions and non-compliance and two audits on the management of local agents’ salaries and the recruitment and management of local agents and equivalent local staff; notes furthermore with great concern that, due to an organisational restructuring and corresponding staff turnover in the internal audit function, a planned audit on security could not be launched in 2023 and that such audit will be reassessed in the framework of the preparation of the 2025-27 multiannual strategic internal audit plan; notesstresses the importance of conducting internal audits diligently and regularly; deeply regrets that 4 critical and 49 very important audit recommendations related to finalised audits remained open in 2023; requests that the Parliament be informed on the implementation of the recommendations;

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Changed16.20. Notes that, in December 2023, the Court adopted its final report following its audit on the coordination role of the EEAS, the scope of which was to assess whether the coordination, in particular with regard to information management, staffing and reporting, both internally and with the Commission and Council, was effective; notes that, in 2023, some of the audit recommendations had already been covered by ongoing initiatives, such as the sending of mission letters to the newly appointed Ambassadors before taking up duty and the efforts made by the EEAS since 2019 to implement its Information Management Strategy; calls on the EEAS to fully implement the ECA’s report recommendations to address identified weaknesses in information management, both within its headquarters and EU delegations in non-EU countries, as well as within the High Representative/Vice-President’s private office; asks that Parliament be kept informed on the follow-up of the Court’s recommendations;

21. Notes that, based on the 26 inspections carried out in delegations in 2023, security, buildings and administrative burden were identified as the main challenges for delegations; notes that the EEAS has put in place security risk management measures in delegations based on international standards and best practices; notes that, in 2023, five critical recommendations were formulated by the EEAS inspection service, all related to the management of three delegations; notes that in all cases, the recommendations were addressed through increased oversight and support from the EEAS headquarters; welcomes the toolbox developed by the EEAS to respond to internal management situations;

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Added22. Notes that, in 2023, three EU Delegations (Central African Republic, Sierra Leone, and Syria) submitted reservations in their Declarations of Assurance, primarily concerning operational budget lines managed by the European Commission; highlights that these reservations did not have a substantial financial impact on the administrative budget under the responsibility of the EEAS;

Added23. Calls on the EEAS and on the Commission to closely collaborate with the EPLO office in Washington, D.C., and the EU delegation in the United States to identify, fund, and implement initiatives aimed at strengthening the Transatlantic Relationship, including exchange programs for professionals working in public institutions in both the EU and the U.S.;

Added24. Calls on the EEAS and Union delegations to intensify monitoring of the state of democracy in various countries and to enhance logistical and technological support for human rights defenders and indigenous individuals, with a particular focus on women;

Added25. Recalls that is crucial to further strengthen our support to human rights, democracy and development in third countries through the NDICI - Global Europe, as a world of democracies is a safer world; underlines that resources to the EU’s Digital Diplomacy should be further increased given the current context of rapid technological advancements and geopolitical competition; insists that “green diplomacy” and the green transition, as one of the Union's priorities, should be enhanced towards third countries through the Union's External Action; emphasises the need for EEAS to play a central role in promoting peace and stability in the Middle East, to increase funding to ensure humanitarian aid in Lebanon, Gaza, and Syria, and to strengthen human rights monitoring; highlights financial support for the EEAS delegations deployed in the Middle East, Gulf countries, and Africa to ensure they can continue implementing the Union's External Action in the region;

Added26. Notes that the Special Report 14/2023 of the Court found deficiencies in the methodologies used by the Commission and the EEAS for allocating funding to partner countries and in the setup of the monitoring framework and recommended that the Commission and the EEAS notably improve the methodology for allocating funding and the assessment of the impact of Union support, focus the scope of the programming process and simplify and consistently use the indicators in the multiannual indicative programmes.

Added27. Welcomes the appointment of the first EU Special Representative for the Gulf region;

Added28. Highlights that recent events, notably Russia’s full-scale invasion of Ukraine and its hostile attempts to influence democratic processes in Europe as well as growing instability in the Middle East, have brought Union foreign policy and its implementation to the forefront of concerns among the Member States and institutions; underlines the central role played by the EEAS and its delegations in conducting the Union’s external policy and in fighting foreign information manipulation and interference (FIMI); stresses the importance of the EEAS for the Union’s relations with the 25 to 30 million Union citizens living outside the Union; acknowledges that the EEAS budget, already structurally underfunded, was disproportionately affected in comparison to other Union institutions by the higher inflation rates and subsequent energy crisis caused by Russia’s war of aggression in Ukraine, and is concerned of these negative consequences for the EEAS and the performance of the Union institutions and the lack of action to rectify the current budgetary situation that can severely impact the Union’s relations with third countries;

Added29. Welcomes the steadfast support provided to Ukraine, including through the civilian EU Advisory Mission (EUAM Ukraine) and the training of Ukrainian soldiers under the EU Military Assistance Mission (EUMAM);

Added30. Underlines that the Union must increase funding to reinforce the dedicated budget line within the Union’s foreign policy actions specifically for gender equality and the Women, Peace, and Security (WPS) agenda, in order to ensure consistent financing for initiatives that promote gender-responsive leadership, protect women’s rights, and combat sexual and gender-based violence (SGBV) in conflict and post-conflict settings; stresses that such funding is essential to support local civil society organisations, provide survivor-centred support, and integrate gender perspectives into Union diplomatic and security efforts.

Added31. Stresses that the Gender Action Plan (GAP) III dictates that 85% of new Union actions must contribute to gender equality and women and girls’ empowerment; calls on the EEAS to accelerate the progress towards the goals of GAP III by meaningfully focusing in its every day work on the GAP III’s key areas of engagement, including ending gender-based violence, promoting sexual and reproductive health and rights, economic and social rights and empowerment, equal participation and leadership; notes that GAP III will expire in 2027 and urges the EEAS, to this end, to develop a more ambitious GAP IV that will ensure a stronger connection between women’s rights and empowerment and the Union’s foreign and security policy, ready for implementation as of 2028;

Added32. Underlines the extremely vulnerable situation of children in the world, specifically in armed conflict; expresses serious concern about the tens of thousands of children that were affected by armed conflict across the globe and suffered abhorrent abuses and violations of their most basic rights in 2023; calls on the EEAS to put children's rights at the centre of their efforts;

Added33. Recalls the dire situation of women’s rights and LGBTQI+ rights in many parts of the world; stresses the urgent need to better protect these rights; highlights the central role of the EEAS in advancing human rights around the world; calls on the EEAS to enhance their efforts in this regard;

Added34. Sees electoral observation mission as a practical and effective foreign policy instrument that remains central to the Union’s democracy support policies and strategies; calls on the Union to ensure adequate resources to the EU electoral observation missions, in view also of extending them to elections in candidate and neighbouring countries;

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Human resources, equality and staff well-being

35. Notes that, at the end 2023, the occupation rate of the establishment plan was at 96,7 %; notes that the EEAS was employing a total of 2 812 members of staff, including 1 245 officials, 450 temporary agents, 603 contract agents and 514 seconded national experts (SNEs); notes that out of the total number of officials and temporary agents employed by the EEAS, either in its headquarters or in delegations, 62,5 % was made up of administrators, 32,8 % was made up of assistants and 4,8 % was made up of secretaries;

36. Notes that 5 252 people in total were working in the EEAS at the end of 2023, employed either directly by the EEAS or through external contractors, from which 46,2 % were working in the EEAS headquarters and 53,8 % in delegations; notes that out of the total number of people working in the EEAS, 46,5 % were non-statutory staff or external contractors; notes that the largest number of external staff employed by an external contractor but working in the premises of the EEAS provide services in the areas of information technology, security and safety and medical care;

37. Notes that, in 2023, the EEAS received 36 full-time equivalents from the budgetary authority, including 31 contract agents and five cost-shared SNEs; notes that the additional resources were allocated to crisis management functions, to the implementation of the Strategic Compass and to other EEAS priorities; notes that, at the end of 2023, the EEAS received an additional 20 cost-free SNEs for the Military Planning and Conduct Capability structures;

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Added38. Notes that, by the end of 2023, the EEAS statutory population comprised 52,7% men and 47,3% women, reflecting a slight increase in female representation compared to 2022, when 46,8% of staff were women; welcomes the modest progress in gender balance within senior management, where the representation of women increased from 6,3% in 2022 to 7,6% in 2023, and in middle management, where it rose from 30,1% in 2022 to 30,4% in 2023; calls on the EEAS to intensify efforts to achieve a more substantial and visible gender balance across all levels of the organisation;

Added39. Welcomes the publication of the mid-term report on the implementation of the EU Gender Action Plan (GAP III) by the HR/VP and the Commission at the end of 2023, as well as the decision to extend its timeline to 2027 to align with the multiannual financial framework (MFF); acknowledges GAP III’s significance in promoting gender equality as a strategic priority in EU external action and enhancing its role in this area; welcomes the organisation of the first executive trainings on Gender-Responsive Leadership (GRL) for senior managers in late 2023 by the team of the Ambassador for Gender and Diversity;